Career Opportunities

Office Administrator - Denver, CO

Office Administrator


Location

Denver, Colorado

Description

We have an exciting opportunity for an Office Administrator in our Denver office. Reporting to the Operations Manager, the successful candidate will be accountable for supporting and assisting management and the operations team with various administrative duties to ensure exceptional service is provided to our external and internal clients.

Accountabilities

Professionally manage the reception desk including all walk-ins and in-coming calls
Assist in preparing quotes, reports and correspondence for technical teams
Assist new hires with office orientation and on-boarding
Accurately enter data into technical reports and software programs
Assist in maintaining the technical library
Handle all incoming and outgoing mail
Update manpower schedule to ensure field projects are staffed accurately
Shipping/Receiving of all equipment, mail, documents, etc.
Manage project related documentation
Complete accounts payable and receivable functions in the company’s ERP - Deltek
Preparation of all Client invoicing, and accounting reconciliation of W.I.P. (Work in progress).
Understand and account for all State/Municipal taxes on Client invoices accordingly.
Assist all office staff with Administrative duties
Execute project related logistics under the direction of the Engineering and Field Services Managers

Required Skills and Experience

3+ years of administrative experience
Experience in accounting concepts such as job costing and coding is required
Experience working in an Engineering or Field Services environment would be an asset
Experience using Deltek Software would be an asset
Proficient experience in Microsoft Office
Strong problem-solving skills, and the ability to work with minimal supervision
Strong organizational skills and attention to detail
Excellent communication skills both written and verbal
A positive, “can-do” attitude and client focused approach
Post secondary education in the field of Business Administration would be an asset

All interested applicants are invited to apply directly to humanresources@magnaiv.com.

We thank all interested applicants; however, only qualified candidates will be contacted.

Related

Tags

Central Services

Categories

Denver

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    We thank all interested applicants; however, only qualified candidates will be contacted.

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    Magna IV Engineering
    Magna IV Engineering