Career Opportunities

Administrator - Saskatoon, SK

Administrator - Saskatoon, SK

We have an exciting opportunity for an Administrator within our Saskatchewan office. Reporting to the Operations Manager, the successful candidate will be accountable for supporting and assisting the team with various administrative duties to ensure a superior client experience is provided to our external and internal clients. 

Accountabilities:

The accountabilities of this Administrator position fall under two primary areas of support, with typical tasks as outlined below:

 

Project Specific Administrative Support

  • Assist in preparing quotes, reports, data books, construction packages, document review packages, tender packages and quotation documentation for engineering and technical teams
  • Customization of employee resumes to highlight specific skills for each project
  • Assist with technical report writing, editing and formatting
  • Support preparation of proposals to include all pertinent information such as employee resumes, statement of qualifications, etc.
  • Handle internal inquiries requiring investigation and follow-up
  • Opening, updating and closing of projects in ERP (Deltek)
  • Preparation of binders, USB’s and labels for clients
  • Create, format and edit various files including Microsoft Office and pdf documents
  • Schedule and organize meetings, including facility arrangements, teleconferencing and Teams set up
  • Accurately enter data into of a wide range of documents including client orders, technical reports, and various software programs
  • Ensure timely preparation, posting and subsequent delivery of invoices to clients
  • Manage project related documentation
  • Execute project related logistics
  • Coordinating couriers and shipments of letters/documents
  • Assist to coordinate scheduling, maintenance and communication of tool-crib needs and utilization activities

Accounting Support

  • Create monthly invoices for client managers for projects
  • A/R Collections
  • Review of Project WIP at month end
  • Enter invoices into client systems (when required)

General Office Administrative Support

  • Reception - answer, screen and transfer inbound calls to Magna/BBS departments
  • Monthly credit card reconciliation
  • Processing of expense reports
  • Purchasing and organizing technical standards
  • Work on special projects such as developing business processes, procedures, manuals
  • Assist in maintaining the technical library
  • Assist new hires with department orientation and on-boarding
  • Handle incoming and outgoing mail
  • Coordinate travel arrangements and event coordination
  • Coordinate hotel reservations and car rentals
  • Provide back up support to other regions
  • Assist all office staff with administrative duties

Required Skills and Qualifications:

  • 5 + years of administrative experience
  • Experience working in an Engineering, Field Services, or other professional environment would be a definite asset
  • Invoice creation experience an asset
  • Advanced computer experience in Microsoft Windows and Microsoft Office applications
  • Excellent accuracy and attention to detail mandatory
  • Strong writing and editing skills
  • Strong organizational skills to maintain project working directories and email correspondence
  • Strong problem solving skills, and the ability to work with minimal supervision
  • Must be able to work in a dynamic work environment
  • Must be able to work at repetitive tasks
  • Must be able to deal with sensitive and confidential matters
  • Excellent time management skills
  • Personable and approachable individual with a positive approach to change
  • Professional team player with excellent communication skills: both written and verbal
  • Technical writing skills is an asset
  • A positive, “can-do” attitude and client focused approach

Please apply by sending your resume directly to humanresources@magnaiv.com

We thank all interested applicants; however, only qualified candidates will be contacted.

Related

Tags

Saskatoon, Canada

Categories

Canada, Saskatoon

Share

Loading
  • Application Form

    This is a multiple page application. Please answer all questions as applicable. You may also attach a cover letter and resumé.


  • Phone Number






  • Filename
    Status
    Size

    Privacy


    Magna IV Engineering collects and stores the resume you submit. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Magna IV Engineering. The information is subject to Personal Information Protection and Electronic Documents Act (PIPA). Any disposal of information is done so in a secure manner.

    We thank all interested applicants; however, only qualified candidates will be contacted.

    Learn More About Magna IV Engineering

    About Us
    Magna IV Engineering
    Magna IV Engineering